How to be Organized at Work [WORK ORGANIZATION SKILLS YOU NEED] (2023)


How to be Organized at Work [WORK ORGANIZATION SKILLS YOU NEED] / Are you swimming in clutter and desperate to learn how to be more organized at work? Over my 20+ years in business, I’ve learned some essential work organization skills that can truly help you achieve success in your career!

Learning how to stay organized at work goes hand in hand with knowing how to become more productive at work. When you know how to be more organized, you waste less time sifting through the clutter of your poor work organizational skills. This allows you to dedicate more time to real work tasks. That’s why staying organized at work is one of the keys to your career success.

So, watch this video to learn how to be more organized at work and together, we’ll increase your productivity!

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Are you swimming in paper, post-it, notes, clutter on your desk.

Are you trying to find the best techniques to get organized at work,? Well, in this video I'm going to share with you, tried and true techniques, I've used over, and over again that work.

If you stay tuned to the end of this video, I'm going to share with you some other techniques on how you can take business activities to the next level, because it's all about organization.

Hi, if you're new, here, welcome, for the best career and project management, advice, subscribe to my channel, hit that bell button, and a brand new video is going to come out to you.

Every Wednesday.

Ii get asked all the time.

How do I stay so productive, and organized,? Well, I'm going to give you my top five techniques that I use to get organized at work.

So, let's get to it, organize tip number one, stop multitasking, what adriana, that's an organizational tip,! Actually, it is, it's probably the most important organizational tip that you can ever do.

Because, it's the number one mistake: most people in organizations make all the time.

If you're going to be organized, then you need to ensure that you put good quality work out.

There, multitasking is not organization, yet some people equate the two together.

It is proven that people cannot multitask.

It is a very small percentage who can, and when you multitask, you actually take away from the quality of work that you're doing, particularly when you're multitasking on activities that really have to use the brain, and the logic.

You just can't do it.

So in order to truly stay organized.

The first step is to stop the myth that multitasking works, it does not, and if you drop that, and understand to do one thing at a time.

Your organization is going to skyrocket.

Organize your brain, yes, a cluttered mind just like a cluttered desk leads to stress, which does not help you with organization.

So what are some things you can do to help organize your brain,? Well, first and foremost, is you really may want to try meditation,? It is proven scientifically how meditation can reduce stress.

It also allows you to be in the moment, so you don't get caught in that whirlwind of activity, which just increases stress and increases disorganization.

You also want to consider sleep, it's really important to get the right amount of sleep, I'm, not going to tell you how many hours to get, because everyone is different, I, know people who four hours are absolutely fine, and other people who need nine.

The point is, don't skimp out on sleep.

Another thing you really may want to consider too are taking breaks.

If you're going to stay organized within your work day, then you need to take mini breaks.

It's proven a five-minute break within every hour of an activity that you're doing, just brings you back to reality, allows to ground.

Yourself, gives you enough time.

So when you get back into it, you can stay focused, and ultimately stay organized with what you're doing, the benefit.

All of this is, when you have a stress-free mind, and your brain is organized.

It translates very easily to the things outside in front of you, the physicality stuff.

Organize your workspace.

Now some of you are probably going, finally.

She said it, yes, organize your workspace.

This is a given when it comes to organization, some of the techniques I want to give.

You, though, may be something you haven't.

Considered, I am very fortunate to work in many different types of industries, and organizations, and departments, and one of the things I find in the manufacturing sector that they do really well from an organization's standpoint that I'm going to now share with you, is the 360 method.

The 360 method is just this.

Think of everything that you touch, and things that you need.

Constantly, and daily, should be within a 360 circle.

If you constantly have to get up for something that is important to you, and that is critical to you doing your work and you're doing it constantly by getting up and out of your desk, that is disorganization.

You want to have everything at your fingertips, and stuff that you don't need, or don't use, get rid of it, or store it away.

R,Eally rethink about your space, yeah, clean up the desk, make sure you don't have clutter, but really think and strategize.

What do you need at your fingertips, and do the 360 method, another thing too, when it comes to physical organization, particularly with your desk, clear it off at the end of the day.

There is something really powerful when things are put away, and then, when you get to your desk, the very next day, that it's clean, it just gives you the same and proper mindset for you to be organized, all right.

We talked about physical organization.

Now we're going to talk about electronic organization, and I.

Want you to organize your email.

This is a second place that we live, all the time, if it's not physically being at work, wherever that may be, it's our inbox that we constantly live in, so don't allow it to get out of control.

Do not use it as a filing cabinet.

System, I see that too often, where people are storing stuff, get into the habit of touching your emails.

Once, absolutely once, get in the habit of looking at your emails at certain points.

In the day, again, this is going to be dependent upon your role, and you may need to go into your email more frequently than other people, but if you can actually stick to maybe, once, or twice, going to your email, that's huge, touch it once, clearly file things away in proper file.

Folders,! Don't leave them hanging inside your inbox.

That is a huge way just to ensure, and then delete, delete, delete, delete.

Some of you work in large organizations and you don't have a choice because you have a max size on your inbox.

That's actually a good thing that it's done for you, otherwise, you're just going to hoard stuff, don't hoard, clean it up, strip, it away, and just focus on what you need, try to have a minimum of 20 things in your inbox, max, at all times, because that means you're deleting, and getting rid of it, use your email, calendar, okay.

This is another electronic one from organization standpoint, and really important.

If you're going to remain organized, you need to make sure that your timing of your day is organized.

It's really hard to be organized as an individual.

If your calendar just has these big blocks, because you know what happens, you tend not to follow them, so then where's your structure, I, always like to share with people, look.

You have work to do, so you have to block out what I call power hours, so literally an hour in the day, and you do not budge on them.

If you can do those earlier in the day, because emergencies tend not to pop up, and don't block out your full schedule, give the time needed.

So when you can have meetings, so that people know when to book you, because if you're true to your calendar, people will start respecting that, because they know, if you just block out the full day, then people know, oh I'm, just going to try to negotiate, or send them the invite anyway, because I know they rearrange it anyhow.

Well, if you're going to remain organized, you yourself have to have time in the day that's specifically booked off, and you have to teach people how to use your calendar so that you can remain organized.

Otherwise it's disorganization, you're, constantly array, and who really knows what's going on, that doesn't help, it adds to stress, so really take a look at your calendar, and in the ideal world.

If you have the power to change how people use your calendar in your organization, I highly recommend you make this a priority, too many people don't do this right, and particularly now, uh, when a lot of people are working, virtually, understanding how people calendars are, are critical to organization success.

Now that you're on your way to being more organized at work.

It is now time to take this up a notch and to be more organized within your business activities.

Those activities can be initiatives, and projects, and if you're going to be more organized with those, you need to have an understanding as to why projects fail.

So I want you to go to the link, below, and grab this, because it is critical, why projects fail, and the cool thing is.

A lot of these concepts go outside of projects, into our business activity.

If you can control this, your organizational skills are going to skyrocket.

Don't forget to subscribe to this channel, like this video, and please share it with all the people that you know.

If you have any organizational tips at work that work for you that I may not have shared here, please put them in the comments.

Below, I'd love to hear from you.

Until the next video, see you later.


How to be Organized at Work [WORK ORGANIZATION SKILLS YOU NEED]? ›

Use the STAR method when responding: When answering questions about organizational skills, describe the project or situation, your role or task in it, the actions you took and the results you achieved. This helps the interviewer understand how your skills can help you meet similar objectives in a job.

How do you answer organizational skills questions? ›

Use the STAR method when responding: When answering questions about organizational skills, describe the project or situation, your role or task in it, the actions you took and the results you achieved. This helps the interviewer understand how your skills can help you meet similar objectives in a job.

How to demonstrate good organisational skills in an interview? ›

Describe how your organizational skills were required to achieve an objective. Action – Talk about the actions you took which resulted in a successful outcome. These should include organizing your time, using available resources efficiently, prioritizing the individual tasks, and delegating effectively.

How do I explain my organizational skills? ›

Describe your organizational skills using strong verbs that link your abilities to a specific action. Use words like "organized," "managed," "produced" and "facilitated." Share specific data. Link your skills to actionable outcomes.

How can I improve my organizational skills at work? ›

How to develop and use strong organizational skills
  1. Create a clean workspace. ...
  2. Identify goals to meet. ...
  3. Build a to-do list. ...
  4. Prioritize each task. ...
  5. Input tasks into a schedule. ...
  6. Organize your materials. ...
  7. Reward yourself regularly. ...
  8. Maintain a healthy work-life balance.
Sep 30, 2022

Can you give me an example of your organizational skills? ›

Examples of physical organisational skills include diary management, setting up filing systems, reorganising your desk (or the entire office) to make it more efficient, or even setting up automated reports to pull data without requiring additional time and effort.

How do you stay organized at work? ›

Get organized at work!
  1. Focus on what's important. Remind yourself of your long-term goals and revise them when necessary. ...
  2. Make lists. Make daily, weekly and monthly to-do lists of important tasks. ...
  3. Manage your time well. ...
  4. Use calendars and planners. ...
  5. Delegate tasks. ...
  6. Manage your mail and phone calls. ...
  7. Reduce clutter. ...
  8. Stay organized.

What is an example of a situation that highlights your time management or organizational skills? ›

Example answer: “I make a checklist every morning that contains the tasks I need to complete that day. I prioritize my projects by significance and deadline. This way, I can focus on the most urgent tasks first, working my way down the list until I completed all tasks.

How do you say I am organized in an interview? ›

Short Answers
  1. "I'm a very organized person. I like to know exactly what I'm going to do for the day and the week. ...
  2. "I believe I'm very organized. I like to organize my work by priority and deadlines. ...
  3. "I think I'm quite organized. ...
  4. "Organization has always come easy to me. ...
  5. "I'm actually a very organized person.

How do you describe organizational and time management skills? ›

7 organizational time management skills:
  • Make your priorities work for you and those around you.
  • Delegate tasks that will help to develop others.
  • Plan and measure your time realistically.
  • Optimize the work flows within your team.
  • Communicate at the right time and in the right way.

How to be more organized? ›

11 tips for organization and productivity
  1. Set goals. Achievable goals can help you stay focused and productive. ...
  2. Track progress. ...
  3. Use an agenda. ...
  4. Create to-do lists. ...
  5. Practice accountability. ...
  6. Limit distractions. ...
  7. Incorporate a timer. ...
  8. Keep a clean environment.
Sep 29, 2021

Why is it important to be organized at work? ›

By keeping organized, you will save time looking for things and will have more time to work on important tasks. As organization can improve the flow of communication between you and your team, you can also make your team more productive. After all, better communication leads to better results.

Why are planning and organizing skills important? ›

Organizing and planning help you get your work done accurately, avoiding costly mistakes. Organizing your work and planning ahead helps you be more efficient and productive. Being well-organized and developing effective plans also allows you to achieve important goals and objectives.

What is an example sentence for organizational skills? ›

He has remarkable organizational skills and his ability to work with people and inspire them is evidenced by the large scale organizations he has created.

What does it mean to be organized at work? ›

Being organized means having the time and energy to make sure every aspect of a task is properly handled and that each step of a project is completed correctly.

How can you say that you are an organized person? ›

Here are 11 characteristics of organized people:
  1. They make lists. Writing things down makes them easier to remember. ...
  2. They use organizational tools. ...
  3. They have a routine. ...
  4. Their office is tidy. ...
  5. They are punctual. ...
  6. They do things immediately. ...
  7. They ask for help. ...
  8. They're optimistic.
Jan 31, 2023

How do you stay organized interview answer? ›

How to answer "How do you stay organized?"
  1. Describe what works for you. Before answering, think about the many tools you use to keep yourself organized at work. ...
  2. Explain your time management strategies. ...
  3. Demonstrate your level of organization. ...
  4. Give past examples. ...
  5. Be honest.
Mar 10, 2023

What is skills in organizational behavior? ›

Organizational behavior skills, or OB skills, are abilities and personality traits related to individual and institutional organizations, and are very important in many work settings.

How do you get organized when overwhelmed at work? ›

How to Get Organized at Work When Overwhelmed
  1. Don't beat yourself up, and take a deep breath. ...
  2. Do a “brain dump” ...
  3. Make use of time-tracking apps. ...
  4. Organize the tasks by category or action. ...
  5. Prioritize what you need to. ...
  6. Set realistic goals for the day. ...
  7. Make sure your workspace is organized.
Nov 18, 2022

How do you stay clean and organized? ›

How to Be More Organized
  1. Keep a To-Do List. ...
  2. Set Goals. ...
  3. Clean Up Physical Clutter. ...
  4. Get Rid of Digital Clutter. ...
  5. Maintain a Calendar. ...
  6. Digitize Documents. ...
  7. Use Organizational Aides.
Sep 1, 2022

How do you stay organized and make the best of the day? ›

15 tips for how to organize your day at work
  1. Keep a to-do list. ...
  2. Keep a tidy workspace. ...
  3. Find a schedule and stay with it. ...
  4. Take breaks. ...
  5. Reduce multitasking. ...
  6. Identify distractions. ...
  7. Automate your job where you can. ...
  8. Tackle tasks in order of importance.
Feb 27, 2023

What is a strong organizational skill? ›

Organizational skills are your abilities to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals. Employees with good organizational skills can juggle multiple responsibilities simultaneously, stay focused on deadlines, and handle complex projects efficiently.

What are the 4 P's of time management? ›

Now that you understand the importance of time management, let's explore the four P's of time management – prioritisation, planning, productivity and positivity.

What tools do you use to stay organized? ›

14 work organization tools to try
  • Planner or calendar. One of the easiest organizational tools to have is a planner or desk calendar. ...
  • Timer. Working in short spans of time, with breaks in between, can help productivity. ...
  • Spreadsheets. ...
  • Smartphone reminders. ...
  • Desk organizer. ...
  • Note-taking tool. ...
  • To-do list. ...
  • Collaborative calendar.
Dec 8, 2022

How do you handle stress and pressure? ›

Taking steps to manage stress
  1. Track your stressors. Keep a journal for a week or two to identify which situations create the most stress and how you respond to them. ...
  2. Develop healthy responses. ...
  3. Establish boundaries. ...
  4. Take time to recharge. ...
  5. Learn how to relax. ...
  6. Talk to your supervisor. ...
  7. Get some support.
Jul 1, 2014

Can you describe your time management skills answer? ›

This is a sample answer: 'I make a list. I work out what order to do things in by thinking about which tasks are urgent and how important each task is. If I'm not sure what's urgent and what isn't, or how important different tasks are, I find out.

How do you think time management and organizational skills support and enhance each other? ›

Any time management skill teaches you to take control of your own time. You also learn to focus better on your tasks and complete them in less time, resulting in enhanced efficiency. Additionally, proper organization skills ensure that you have all the necessary information and resources to complete the task.

Why is it so hard for me to stay organized? ›

There are many reasons for disorganization including perfectionism, lack of skills, our beliefs and indecision, as well as mental health and brain-related conditions.

Can you train yourself to be organized? ›

Being organized is a skill, and some of us are naturally more organized than others. But the good news is that organizational skills can be learned and developed. The more you practice good organization, the easier it will become as you start to establish new habits.

What are some challenges to being organized? ›

Seven Obstacles to Getting Organized
  • You can't envision yourself as an organized person. ...
  • You don't have enough time or you over-schedule your time. ...
  • You find the projects overwhelming. ...
  • You get distracted or interrupted. ...
  • You procrastinate. ...
  • You feel unmotivated. ...
  • You can't see visible results of your efforts.

What are the four skills for management success? ›

4 must-have general management skills:
  • Visionary leadership.
  • Strategic thinking.
  • Negotiation and conflict management.
  • Team-building & interpersonal skills.

What are the 3 management skills? ›

Robert Katz identifies three types of skills that are essential for a successful management process:
  • Technical skills.
  • Conceptual skills.
  • Human or interpersonal management skills.

What are the four importance of organizing? ›

The 4 Important Steps in Organizing Process (Explained)

The 4 steps in process of organizing involve the division of work, the grouping of activities, the delegation of authority, and coordination among the members.

Why is being organized a good skill? ›

Everything is easier when you're organized. You can get to work faster without wasting time looking for stuff. Keep your assignments and class information organized by subject. Put them in binders, notebooks, or folders.

What is organisational skills in the workplace? ›

Organisational skills are a mix of competencies used to plan, prioritise and deliver on your short-term and long-range responsibilities. Successfully managing a busy work day requires strong organisational skills to ensure productivity is maximised, deadlines are met, resources are coordinated, and problems are solved.

How do you answer skills questions in an interview example? ›

Write a short summary of those skills and accomplishments. It should say how your qualifications fit the job you're applying for, but not in great detail. Give solid examples of how you've used your skills and experience to succeed in other situations.

How do you describe a person who is organized? ›

An organized personality is a person who is naturally neat, punctual and detailed. Their habits and behaviors in life and at work are ordered, planned and efficient. They have natural organizational skills that other personality types might have to work to develop.

What is the best answer for skills? ›

Here are eight of the most desirable skills to mention in an interview, along with examples of how to include them in an answer.
  1. Communication. Excellent communication skills are vital in any job. ...
  2. Business acumen. ...
  3. Collaboration or teamwork. ...
  4. Adaptability. ...
  5. Problem solving. ...
  6. Positivity. ...
  7. Organization. ...
  8. Leadership.
Jan 26, 2023

How do you answer what skills and qualities do you have? ›

You can answer this question in two parts. First, explain what the attribute is and how you have demonstrated it in the past (or how you currently demonstrate it in your workplace). Then, explain why that skill makes you uniquely qualified to work for the company.

What skills do you have that qualify you for this position? ›

What Skills Can You Bring to the Job? Examples of skills that could bring to the job include: Hard skills or technical skills, like expertise with a software suite, or sales or budgeting experience. Soft skills, like excellent oral and written communication skills, customer service skills, or organization skills.

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